UMB Foundation (UMBF) and USM Foundation (USMF) Reimbursements to UMB

The information on this page applies to reimbursements from UMBF or USMF when:

Funds are requested from UMBF or USMF AND
The request is payable to UMB AND
The expense to be reimbursed is charged to a Quantum Financials GL account combination (SOAPF). (i.e. NOT to a sponsored project)

Introduction

UMBF and USMF are separate legal entities from UMB and each uses a separate financial system for processing transactions and financial reporting.

UMBF and USMF do not use Quantum Financials or Quantum Analytics.

Therefore, there are two separate steps to request a reimbursement payable to UMB:

To do this, create a Customer Bill in Quantum Financials.

Reminders and tips:

Select the UMBF or USMF site that corresponds to your Org/School number. Don’t see your Org/School site? Submit the CBS USMF/UMBF Customer Request Form.
Select the correct Memo Line:
- UMBF memo lines use revenue object 0323
- USMF memo lines use revenue object 0322
  Need a memo line? Submit the CBS USMF/UMBF Memo Line Request Form.
Be sure to assign a Collector to the bill.
The revenue will show in Quantum Analytics after the bill is fully processed. However, the department collector is responsible for reviewing the Collections Dashboard to ensure that the bill is paid by UMBF or USMF.
UMB General Accounting will write off the Quantum bill if it is not paid within 60 days. This means that the revenue posted in Quantum Analytics will be removed from your SOAPF.
New to Customer Billing or need a refresher? View the Customer Billing Diagram for information, training, and system access.
Questions? Contact generalaccounting@umaryland.edu

To do this, submit a disbursements request form (DRF) to UMBF or USMF.

A copy of the Quantum Customer Bill must be attached or submitted with the DRF.
Questions with UMBF DRF? Contact Kate Tafelski at ktafelski@umaryland.edu or Pam Heckler at pheckler@umaryland.edu
Questions with USMF DRF? Contact USmf-business-support@usmd.edu