SPAC is divided into Teams which provide customer service to the campus units. Each Team is responsible for providing collaborative and advisory post award management and financial oversight of Sponsored Projects to department administrators, researchers and other University units. This includes award set-up through closeout, award spending, managing billing and collections, financial reporting and ensuring that all aspects are in compliance with the sponsor and university policies.
Our Teams
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Setup Team
Contact: spacsetup@umaryland.edu
Director: Michelle Ward, michelle.ward@umaryland.edu
The setup team processes all awards, continuations, no cost extensions( NEC) etc. for awards that have changes to its initial or after the fact project basis or budget structure. The setup team sets up and maintains the award/project structure through the life of the award for all source codes
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- 315- C&G – Federal
- 335 -C&G – State and Local
- 345- C&G – State and Local – Federal Prime
- 365 – C&G – Private
- 375- C&G – Private – Federal Prime
- When is my project going to be set up?
- Why is my project setup wrong?
- Why is the PI, Sponsor or F&A wrong on the award?
- Why is my project set up this way?
- Why can’t I have multiple projects?
- Why are the projects on different awards?
- How do I request cost share on my award?
- How do I request or setup a child project?
- How do I request a temp award?
- How do I request a change of my budget since it is wrong on my award?
- Why is my budget not showing up in Quantum Analytics (QA)?
- Questions on no cost extension, carryovers, change of begin and end date, expirations etc.
Billing Teams
Director: Michelle Ward, michelle.ward@umaryland.edu
Assistant Director: Krista Salsberg, ksalsberg@umaryland.edu
SPAC billing team is broken down into 3 main areas: Non- Fed, Fed and VMS
Non Fed Billing Team
Contact: billnonfed@umaryland.edu
Non-Fed is the team that processes all cost-based awards that are not sourced directly from a federal sponsor. On the award profile card in Quantum Analytics, awards managed by this team usually have a type of 335, 345, 365 or 375 and a billing basis of Cost or Schedule/Cost.
Fed Billing Team
Contact: billfed@umaryland.edu
FED is the team that processes all cost-based awards that are directly sourced from a federal sponsor but do not participate in the letter of credit draw (LOC). On the award profile card in Quantum Analytics awards managed by this team usually have a type 315 and a billing basis of Cost.
This team also manages all federal contracts, the Veterans Affairs (VA) and Department of Defense (DOD) billing. There are some outliers in this Bill Fed group, such as foreign currency awards and all federal passthrough contracts with special requirements that require special attention. These are handled by our Sr. Financial Analyst.
VMS Billing Team
Contact: billvms@umaryland.edu
VMS is the team that processes all volume, milestone, and scheduled billing for any type of source: 315, 335, 345, 365 or 375. On the award profile card in Quantum Analytics, awards managed by this team usually have a type as indicated above and a billing basis of volume, milestone or scheduled.
Volume and Milestone awards require intervention by the departments to place their event-based bills using the following upk. NEED TO INSERT LINK HERE . Volume based billings are usually all clinical trials, but some may requirement other billings based on kits completed, deliverable task completed etc. Milestone billings are those awards that require a deliverable to be met before you can bill. Whereas scheduled awards are setup where a fixed price is billed over a period at a fixed amount. For all VMS awards departments are required to provide a SOAPF for any residual or overspending on these awards.
- Where is my invoice?
- How do I request/ make an adjustment on my ROE?
- Why did you bill this way?
- What are these costs on my invoice?
- How do I bill this project?
- Question about a sponsor contacting the department about the bill?
Quality Assurance FFR Reporting Team
Director: Rama Camara Spasic, rcamaraspasic@umaryland.edu
Contact: spacffr@umaryland.edu
The FFR Team – also known as Quality Assurance now handles all awards that have a billing basis of LOC and a source of 315.
- How do I submit my FFR?
- Why was my FFR submitted for that amount?
- Why is my FFR incorrect?
- How and when are the NIH draws done?
- Who can sign my FFR?
- Why was my FFR submitted w/out signature?
Collections and Accounts Rec (CAR) Team
Contact: spaccollections@umaryland.edu
- Banking information
- ACH or vendor form needs to be filled out
- Have you received my payment
- Why is my payment not showing posted
- How do I obtain a W-9 for a sponsor
- Can I receive the original invoices with my collection letter
- Are you sending a Dunning Letter to this sponsor
- Can you stop dunning a sponsor
- I have a payment in my office how do I get it applied
- My sponsor wants to institute a payment plan
Cost Analysis and Compliance Team
Contact: effort@umaryland.edu
The Costing and Compliance department is tasked with ensuring that these guidelines, along with university policies are adhered too.
- What is our banking information?
- How can I have an ACH or vendor form filled out?
- Have you received my payment?
- Why is my payment not showing as posted?
- How do I obtain a W-9 for a sponsor?
- Can I receive the original invoices with my collection letter?
- Are you sending a Dunning Letter to this sponsor?
- Can you stop dunning a sponsor?
- I have a payment in my office, how do I get it applied?
- How can I implement a payment plan with a sponsor?
Contact
Sponsored Projects Accounting and Compliance
220 Arch St.
Room 02-125
Baltimore, MD 21201
For information, please contact Nathan Hollaway at nhollaway@umaryland.edu. Visit Administration and Finance for a full list of related offices.