A Division of Administration and Finance

Taleo Security and User Roles

Granting Authority to a User

A Taleo Security Form must be filled out and submitted to Human Resource Services with the correct signatures.

First Time in the System

Please remember to set up your recruiter and default hiring manager in My Setup.

Assigning a User to a Requisition

When a requisition is created, the staff initiator or staff hiring manager will have the opportunity to assign owners and collaborators. The staff initiator should assign themselves as the hiring manager assistant. Only one hiring manager can be assigned to a requisition, but any number of collaborators can be selected.

Taleo User Roles

The roles below are defined by the Taleo system:

Staff Initiator
Staff Hiring Manager
Approver Office
Collaborator

Staff Initiator*

Staff Initiator's can do the following:

Create requisitions
Edit requisitions
Hold requisitions
Duplicate requisitions

* Staff initiators must add themselves as the Hiring Manager Assistant to have access to the requisitions as they move through the recruitment process.

Staff Hiring Manager

Hiring Managers have permissions related to managing the candidate pool and requisition process. Hiring Managers are able to do the following:

Manage candidates
Reject candidates
Share candidate files
Disposition candidates
Create requisitions
Edit requisitions
Hold requisitions
Duplicate requisitions
Request Offers

Approver Role

The approver office is the final approver for requisitions before submittal to HRS Staffing and Career Services for posting. This role can approve or deny requisitions. The approver office role does not have the ability to modify the requisition.

Collaborator

Collaborators can review requisitions assigned to them and view candidate files, resumes, cover letters, and other attachments. Collaborators do not have the ability to modify the requisition or update a candidate’s step and status.